Gratification Control

PT Pupuk Kalimantan Timur has a Gratification Control Guideline ratified through Directors' Decree Number: 76/DIR/IX/23 dated September 26th, 2023 concerning Guidelines for Gratification Control which is an amendment to Directors' Decree Number: 7/DIR/III.22 concerning Guidelines for Gratification Control of PT Pupuk Kalimantan Timur.

The Board of Directors decree states:

1. The PT Pupuk Kalimantan Timur Gratification Control Manual defines the Structure, Duties, and Obligations of PT Pupuk Kalimantan Timur Gratification Control Unit in attachment II
2. The form of the PT Pupuk Kalimantan Timur Gratification Control Report in attachment III

GRATIFICATION CONTROL GUIDELINES

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Gratification

Gratification is the activity and or acceptance of Gifts/Souvenirs and Entertainment, whether received domestically or abroad, executed through electronic means or without electronic means, and conducted by Insan Pupuk Kaltim related to his/her position in Pupuk Kaltim, thus may cause a conflict of interest that affects the independence, objectivity, and professionalism of Insan Pupuk Kaltim.

To actualize a trustful, transparent and accountable business management in Pupuk Kaltim, Pupuk Kaltim implements a firm attitude towards gratification control involving Insan Pupuk Kaltim, although throughout its business activities, gratification is something that may be difficult to avoid by Insan Pupuk Kaltim. This attitude is imperative to be cultivated in Pupuk Kaltim environment to allow Insan Pupuk Kaltim to consistently maintain their dignity during business relationship with Stakeholders.

A Gratification Control Guideline was developed in line with Pupuk Kaltim Management Manual, the Code of Conduct and values applicable to Pupuk Kaltim. The guidelines are structured as a gratification control between Insan Pupuk Kaltim with third parties during their business activities. The monitored activities include acceptance, gratification giving and request as well as management unit and reporting mechanism. Gratification control is very important for the company because it can cause a conflict of interest that may affect the independence, objectivity and professionalism of Insan Pupuk Kaltim, which may lead to criminal bribery and prompt legal consequences that potentially harm the company image.

Guidelines for Gratification Control of PT Pupuk Kaltim is stated in Directors Decree Number: 55/ DIR/X.2015. Guidelines for Gratification Control of PT Pupuk Kaltim is the main reference for the implementation of Gratification Control in PT Pupuk Kaltim. The Decree list the followings:

1. Guidelines for Gratification Control of PT Pupuk Kaltim
2. Structure and Authorized Duties of Gratification Control Unit (UPG) of PT Pupuk Kaltim
3. Gratification Control Report Form of PT Pupuk Kaltim.

This Gratification Control Guidelines apply to Insan Pupuk Kaltim, which include Board of Commissioners, Board of Directors, and Employees of PT Pupuk Kaltim. The aims and objectives of the Company's Gratification Control Guidelines include:

1. Improve the understanding and compliance of all Insan Pupuk Kaltim to the provisions of gratification
2. Establish a conscious and understandable Company environment in handling/controlling all forms of gratification
3. As a Guideline for Insan Pupuk Kaltim to understand, prevent and overcome Gratification in the Company
4. As a Guideline for Insan Pupuk Kaltim in taking a firm stance on Gratification in the Company to realize a good company management
5. To actualize a Company management that is free of all forms of Corruption, Collusion and Nepotism (KKN)
6. To create a transparent and accountable environment which support the GCG within the Company.